What process must be followed for document verification in online notarization?

In online notarization, the process of document verification requires ensuring the identity of the signer through reliable methods. Utilizing automated software for identity verification is essential because it allows notaries to confirm the identity of a signer effectively and securely. This process often includes checks against government-issued identification and may involve biometric data, such as facial recognition, to ensure that the individual appearing in the online meeting is indeed the person indicated on the documents being notarized.

Automated verification software serves as a safeguard against fraud and helps to maintain the integrity of the notarization process. This is crucial in a digital environment where visual cues and physical presence are absent, making it more challenging to ascertain an individual's identity solely by traditional means.

Other methods, such as merely collecting a signature or relying solely on visual confirmation, do not provide robust verification necessary for online proceedings. The presence of a witness is not a standard requirement and does not replace the need for systematic and thorough identity verification through technology. Thus, using automated software aligns with the best practices for ensuring secure and valid online notarization.