What should the notary do if they do not personally observe a signer's signature?

When a notary does not personally observe a signer's signature, it is crucial to ensure the identity of the signer before proceeding with the notarization. Obtaining identity proof from a trusted third party or acceptable identification is essential in this scenario. This process helps uphold the integrity of the notarization by confirming that the individual presenting the document is indeed the person they claim to be.

In many jurisdictions, including Ohio, notaries are required to ensure that they have reliable evidence of identity. This evidence could come from personal knowledge, a credible witness, or by examining an acceptable form of identification, such as a government-issued ID. By following this procedure, the notary can ensure compliance with legal standards and protect against potential fraud.

Other options, while they may seem reasonable, do not provide an appropriate avenue for validating the signer's identity in situations where the notary did not witness the signing firsthand. Ignoring the acknowledgment requirement or merely asking for a notarized statement does not adequately address the need for verified identification. Similarly, requesting additional documentation from the signer without a proper identification process does not fulfill the responsibility of the notary to confirm identity in a reliable manner.